Executive Assistant

Are you ready to make some history?!

Foleon is a leading content creation platform providing business teams with a fast and scalable way to produce highly-engaging content experiences that bring a new level of intelligence to their customer journeys.

Foleon is based in Amsterdam and New York and serves more than 1,200 global B2B brands.

We value people who are bold, ambitious, collaborative, and customer-centric. Even better, the ones who know how to work hard and have fun at the same time. We’re a team of highly driven people, with a great sense of human connection and a clear focus.

If you’re looking to build your career in a fast-growing international tech scale-up, you’re in the right place.

Your Mission

As an Executive Assistant at Foleon, you report to the CEO and play a pivotal role as a partner to our Executive Leadership. Beyond the traditional responsibilities of providing operational support and ensuring organizational efficiency, you will actively contribute to driving business priorities, fostering team collaboration, and ensuring the seamless execution of strategic initiatives. Your impact extends beyond day-to-day tasks, allowing you the autonomy to shape your role, influence organizational processes, and contribute significantly to our company's success.

Your Job

• Plan and facilitate management meetings and craft the required presentations.

• Play an integral role in leadership meetings, setting up the agenda, capturing key takeaways and tracking action items and ensuring that all topics are prepared by different business leaders.

• Collaborate with leadership to facilitate the development, tracking, and reporting of OKRs, ensuring alignment with broader business objectives.

• Creating structure in the organization and helping the teams/company focus on the strategic direction.

• Act as a liaison between the broader leadership team and internal/external stakeholders.

• Manage complex calendars and ensure leaders are well-prepared and on time for the meetings, including scheduling multiple stakeholder meetings.

• Coordinate high-level event planning and logistics for team meetings, summits, and business reviews.

• Support strategic projects and proactively provide reminders on project deadlines and deliverables.

• Oversee ad hoc tasks with a strategic lens, supporting leadership initiatives, and special projects.

Your Competencies & Skills

• Proven ability to navigate a fast-paced, dynamic, and international environment with efficiency and accuracy. (multiple time zones)

• Excellent communication & presentation skills, building strong relationships at all organizational levels.

• Skilled in overseeing and monitoring company-wide projects.

• Capable of zooming in and out to identify the optimal solutions.

• Initiative and ownership over strategic tasks and ambiguous situations.

• Strong organizational and planning skills with a hands-on mentality.

• Ability to handle confidential information discreetly and professionally.

Your Qualifications

• 3-5 years of executive assistant or relevant experience in a multinational company.

• Demonstrated experience in project coordination, including OKRs and budget management.

• Proficient in project/task management tools.

• Fluent in written & spoken English; Dutch is a plus.

What you get:

• Be part of a top-tier team in the Content Creation scale-up.

• Collaborate with an adaptable and flexible group of individuals to benefit from collective growth.

• Embrace the variety of backgrounds and values that each individual brings to the table.

• A flexible workplace that offers a conducive atmosphere for productivity.

Perks:

• Hybrid way of working

• Company pension program

• Learning budget

• Transportation allowance

• 25 days holiday paid leave

• Working from abroad (6 weeks)

• Workout benefit

• Mental health online platform and counseling

• Volunteer day

• Apple gear

• Company events and more fun!